Mealeys Publications

The client, based in King of Prussia, Pennsylvania specializes in the publication of legal reports and current litigation news.

Alongside their paper and electronic publications, the client also provides nationwide conferences for legal practitioners on a wide range of legal and litigation issues. These conferences ranged from one-half day meetings to 2 full day events and attracted anywhere between 35 and 300 people. Up to 5 conferences were held each month in various cities across the country at hotels and conference centers.

The Situation

• High quality video projection of PowerPoint and video
• Single presenter and panel discussion microphone set-ups
• Various options for laptop and presentation control
• Audio and Video recording of the conference

Client Needs

• A streamlined, consistent alternative to unreliable in-house hotel A/V
• One point of contact for all issues
• High quality, trained technicians who know their expectations
• Consistent standards of audio and video event archiving
• Accurate and fair pricing, with clear and detailed billing

The IMS Solution

• One dedicated Project Manager to the account
• Clear communication lines from project manager to on-site technicians
• Detailed equipment breakdown for easier understanding of costs
• Identical equipment and lead techs available for each city and hotel
• Professional technicians who know the client needs inside and out
• Technicians who can interface courteously with presenters

Gear

• Da-lite FastFold Screen, Sanyo LCD Projectors
• Canon XL2 Mini-DV Camera
• D-San MasterCue Wireless Presentation Control System
• Shure Wireless and tabletop microphones

Results

• Increase in productivity, communication, and reliability
• Reduction in client’s time, stress and costs
• Improved presenter confidence
• Increased levels of conference value and recording quality